STATE FLEET DRIVER AGREEMENT

STATE FLEET DRIVER AGREEMENT
North Dakota Department of Transporation, State Fleet
SFN 61420 (4-2023)
Status*
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If after entering your E-Mail address and tabbing out you see a "Record not found" message. Please change the "Do you have a PeopleSoft login?" answer to "No" and Enter your Employee ID manually.
Employee ID*
First Name*
Last Name*
Student ID Copy*
Student ID*
Driver ID*
Choose Agency for which you drive a State Fleet vehicle*
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Links

After reading each of the four linked documents, you must select the "Yes" option indicating you have read and understand the documentation.
Distracted Driving Policy
I have Read the Distracted Driving Policy.*

YesNo
Telematics Policy
I have Read the Telematics Policy.*

YesNo
State Fleet Policy Manual
I have Read the State Fleet Policy.*

YesNo
Risk Management Vehicle Coverage FAQ
I have Read the FAQ*

YesNo
The preferred method for Motor Pool reservations is online. The portal can be accessed from the State Fleet website or this link:

Motor Pool Reservation Portal
I have reviewed the Portal*

YesNo
State Fleet Highlighted Policies
By checking each box below, I acknowledge and understand the following.*

Only state employees and individual approved students and volunteers are authorized to operate state fleet vehicles while conducting business.Authorized users must use the state vehicles only for conducting official State business and not for personal useSmoking is prohibitedDrivers must possess a valid driver’s license to operate a State Fleet vehicle.Drivers must obtain a Driver ID for use with the vehicle credit card.Distracted driving is prohibited.Commuting is prohibited. You may not commute to and from work as this is personal use. In some circumstances, commuting may be approved for official State business.Drivers may not transport their spouse, children, animals or hitchhikers in State Fleet vehicles.All traffic violations will be paid by the user of the vehicle.Safety belts must be worn at all times by all passengers.Drivers are responsible to fuel, clean and remove all personal items when returning vehicles to motor pool.Vehicles must be locked at all times when unattended, to avoid theft.Drivers of assigned vehicles are responsible for fueling, cleaning and preventative maintenance of State Fleet vehicles.If there is a crash with another party, law enforcement must be contacted immediately.A Risk Management Fund Motor Vehicle case report must be completed within 24 hours of the incident. The driver of the State Fleet vehicle is required to complete the necessary report at https://omb.nd.gov/incidentreportingDriver must work with the appropriate DOT district shop supervisor for major repair of the vehicle whether crash damage or mechanical issue.Assigned vehicle mileage must be entered by the end of each month.Defensive Driving Course must be taken every four years if employee will be operating a state fleet vehicle on at least a monthly basis.Drivers must fuel vehicles at state fuel sites whenever possible.The use of State Fleet credit card for personal gain (reimbursements, kickbacks, etc.) is strictly prohibited.Operators shall adjust behavior to account for variable traffic, road, and weather conditions.Operators will report to their employer any traffic citations received in a State vehicle.Operators will report to their employer any traffic citations received in their personal vehicle that impact their ability to operate a State Fleet vehicle, including but not limited to Driving Under the Influence (DUI), reckless driving, vehicular manslaughter or any event regulated by the Federal Motor Carrier Safety Administration (FMCSA) (https://www.fmcsa.dot.gov).Operators shall report to their employer any medical conditions that may impact their ability to safely operate a State Fleet vehicle.
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Links

State Fleet Highlighted Policies